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Planned Maintenance

7 Steps to Prevent Property Problems by Planned Maintenance

Planned maintenance is the most cost effective way of looking after your building or group of properties.

Planned maintenance should be preventative rather than corrective. Economical rather than expensive. From time to time, of course, reactive maintenance cannot be avoided. For example, weather damage, or a shorter than anticipated lifespan of an element which fails suddenly.

Several people have coined the phrase ‘Cash is King’. Nothing is truer when looking after your building which is a valuable asset for you or your client. If you read my guide, you’ll find out why ignoring planned maintenance didn’t work for Brian and why the remedy turned out to be far more expensive.



The lease describes what the freeholder is responsible for. And what the leaseholders are responsible for in terms of repair and cost.

The property inspection is the starting point for all buildings.

My guide on ‘7 Steps to Prevent Property Problems by Planned Maintenance’ sets out the best procedure in seven easy steps.

The initial inspection should confirm the condition of each item, and the timescale for maintenance, repair or replacement of the item.

The frequency of the property inspection should be recommended by an experienced chartered building surveyor after the first inspection has taken place. This will depend upon the condition of the building.

Going back to the phrase, ‘Cash is King’ the formation of a planned maintenance programme will enable the building owner or manager to plan the budget for each year. A sinking fund is recommended if one has not already been set up.

A planned maintenance budget will enable the building owner to see how much money needs to be collected to meet the building’s maintenance requirements year by year.

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